Archer Conflict of Interest Management

Users: COI Owner

1. Go to the COI Registry record.

   1. From the menu bar, click Conflict of Interest Management.

   2. Under Solutions, click Conflict of Interest Management.

   3. Under Applications, click COI Registry.

   4. Click New.

2. Enter Conflict of Interest in the General Information section.

3. Select the Origin of COI, Type of COI, and Priority field values by clicking the down arrow next to the field and making your selection.

4. (Optional) Select the associated Business Units by clicking   and selecting respective record.

5. (Optional) Select the associated Compliance Policy by clicking   and selecting respective record.

6. (Optional) Select any Watchers you would like to add to the request by clicking and selecting their user name.

7. Select the Date Occurred and Date Reported by clicking the calendar icon next to the field.

8. Select the Assessment Frequency field value by clicking the down arrow next to the field and making your selection.

9. Enter the Description for the request.

10. Select user from the list in the COI Approver field by clicking from the Stakeholders section.

11. (Optional) Add or Lookup a Gift Registry record by clicking the | Add New | or | Lookup | button in the Gift Registry section.

12. (Optional) Add Comments to the request by clicking the | Add New | button in the Comments section.

13. (Optional) Add attachments/documentation to the record by clicking the | Add New | button in the Supporting Documentation field.

14. Once the record is complete, click Save in the Record Toolbar to save in record.

Users: COI Owner

1. Select the COI Registry Request you want to generate risk assessment by clicking the COI title # under the Tasks section on your Task landing screen.

2. Click the Edit button in the top of the record.

3. Make sure Description is entered in the General Information section.

4. Click the Generate Risk Assessment button at the top left of the screen.

5. Wait until questionnaire record is generated through campaign.

6. In Edit mode, Navigate to COI Risk Assessment section in Risk Assessment tab.

7. Inline Edit: Select the Inherent Impact, Inherent Likelihood, Residual Impact and Residual Likelihood field values by clicking the down arrow next to the field and making your selection in the COI Risk Assessment section.

8. Inline Edit: Select the Decision field value by clicking the down arrow next to the field and making your selection in the COI Risk Assessment section.

9. (Optional) Inline Edit: Enter the Overall Assessment Details.

10. Click on Save Changes button at the top of the page or Save button at the end of the row in COI Risk Assessment section.

11. Click Save in the Record Toolbar to save in COI Registry record.

12. After the completion of the assessment, make sure the Assessment Status field displays Complete in the Assessment Summary section.

13. Click on Submit for Review button at the top left of the screen.

Users: COI Approver

1. Select the COI Registry Request you want to review by clicking the COI title # under the Tasks section on your Task landing screen.

2. Click the Edit button in the top of the record.

3. To Approve the request

   1. Click the Approve button in the top left of the screen. The user has a secure way to approve the record with electronic signatures.

   2. User enters their Archer password for completing the Approve action.

   3. Electronic signature is tracked through entries in a History Log field and by having a system generated snapshot automatically attached to an attachment field.

4. To request additional information from the COI Owner:

   1. Document the additional information requested in the Review Comments field.

   2. Click the Request Additional Information button at the top left of the screen.

5. To Reject the profile:

   1. Document the reason for rejecting the request in the Review Comments field.

   2. Click the Reject button at the top left of the screen.

Users: COI Owner

1. Select the COI Registry Request you want to create a mitigation plan by clicking the COI title # under the Tasks section on your Task landing screen.

2. Click the Edit button in the top of the record.

3. Select the Assessment Frequency field value by clicking the down arrow next to the field and making your selection.

4. 1. Add or Lookup Remediation Plans record by clicking the | Add New | or | Lookup | button in the Remediation Plans field or,

   2. Add or Lookup an Exception Requests record by clicking the | Add New | or | Lookup | button in the Exception Requests field.

5. Enter the Overall Recommendation in the Assessment Summary section.

6. Click the Complete button at the top left of the screen.

Users: COI Owner/COI Approver

1. Go to the COI Registry record.

   1. From the menu bar, click Conflict of Interest Management.

   2. Under Solutions, click Conflict of Interest Management.

   3. Under Applications, click COI Registry.

2. Select the request record in ‘Awaiting Approval’ Status.

3. Click the Edit button in the top of the record.

4. Click Reassign Approver in the top left of the screen

5. Select the user from the COI Approver field.

6. Click the Save Assignment button in the top left of the screen.

Users: COI Owner

1. Select the Request you want to revise by clicking the COI title # under the Tasks section on your Task landing screen.

2. Click the Edit button in the top of the record. 

3. Make the revisions requested by the COI Approver.

4. (Optional) Add attachments to the record by clicking the | Add New | button in the Supporting Documentation field.

5. (Optional) Add additional comments to the record by clicking the | Add New | button in the Comments section.

6. Click the Resubmit button in the top left of the screen.

Users: COI Owner

1. Go to the COI Registry record.

   1. From the menu bar, click Conflict of Interest Management.

   2. Under Solutions, click Conflict of Interest Management.

   3. Under Applications, click COI Registry.

2. Select the request record in ‘Complete’ Status.

3. Click the Edit button in the top of the record.

4. Click Archive and Reassess button at the top left of the screen to archive Conflict of Interest Assessments.

5. Repeat tasks 2 through 6.

There is no Undo function for a package installation. Packaging is a powerful feature that can make significant changes to an instance. Back up the instance database before installing a package. This process enables a full restoration if necessary.

An alternate method for undoing a package installation is to create a package of the affected objects in the target instance before installing the new package. This package provides a snapshot of the instance before the new package is installed, which can be used to help undo the changes made by the package installation. New objects created by the package installation must be manually deleted.

Important: This step is required only if FAR Regulatory Correspondence is already present in your system, and you are installing this package.

1. From the menu bar, click > Application Builder > Install Packages.

2. In the Available Packages section, locate the package you want to map.
3. In the Actions column, click for that package.

   The analyzer examines the information in the package. The analyzer automatically matches the system IDs of the objects in the package with the objects in the target instance and identifies objects from the package that are successfully mapped to objects in the target instance, objects that are new or exist but are not mapped, and objects that do not exist (the object is in the target but not in the source).

   When the analyzer is complete, the Advanced Package Mapping page lists the objects in the package file and corresponding objects in the target instance.

4. On the Advanced Mapping page, click to open each category and review the icons next to each object to determine which objects you must map manually.

   The following table describes the icons.

   Icon	Name	Description
   	Awaiting Mapping Review	Indicates that the system could not automatically match the object or one of its children to a corresponding object in the target instance. Objects marked with this icon must be mapped manually. New objects should not be mapped. Select Do Not Map from the drop-down menu to clear this icon for an individual object, or click Do Not Map to clear the icon for all unmapped objects.
   	Mapping Completed	Indicates that the object and all children are mapped to objects in the target instance, or that they have been marked as Do Not Map. Nothing more needs to be done with these objects in Advanced Package Mapping.

   Note: You can run the mapping process without mapping all objects. The icon is for informational purposes only.

5. For objects awaiting mapping review, do one of the following:
   • To map each object individually, use the drop-down menu in the Target column to select the object in the target instance to which you want to map the source object. To leave an object unmapped, select Do Not Map in the Target column.
   • To automatically map all objects in a category that have different system IDs but the same object name as an object in the target instance, click Auto Map. Select whether to ignore case and spaces when matching object names. Click OK.
   • To mark all unmapped objects as Do Not Map, click Do Not Map.

6. (Optional) Click to enable filter fields that you can use to find specific objects in each mapping category. To undo your mapping selections, click Undo, then select whether to undo all mappings in the category or only the mappings on a single page. If you choose to undo all mappings, you will be returned to the categories list.

7. (Optional) To save your mapping selections and return to the categories list without committing changes to the target instance, click .
8. After you review and map all objects, click Execute.
9. Select I understand the implications of performing this operation. Click OK.

   When the mapping is complete, the Import and Install Packages page displays.

   Important: Advanced Package Mapping modifies the system IDs in the target instance. You must update any Data Feeds and Web Service APIs that use these objects with the new system IDs.

All objects from the source instance are installed in the target instance unless the object cannot be found or is flagged to not be installed in the target instance. A list of conditions that may cause objects not to be installed is provided in the Log Messages section. A log entry is displayed in the Package Installation Log section.

1. From the menu bar, click > Application Builder > Install Packages.
2. In the Available Packages section, locate the package file that you want to install, and click the file name or at end of the row to open the Options menu.
   
3. In the Selected Components section, click the Lookup button to open the Package Selector window.
   • To select all components, select the top-level checkbox.
   • To install only specific global reports in an already installed application, select the checkbox associated with each report that you want to install.

   Note: Items in the package that do not match an existing item in the target instance are selected by default.

4. Under the Translation Option drop-down menu, select an option for each selected component. To use the same Translation Option for all selected components, select a method from the top-level drop-down list.
   The Translation Option is enabled only when a language is selected.

   The following table describes the options.

   Option	Description
   Full Install	Installs the component and its translations from the selected languages.
   Translations Only	Only installs the translations from the selected languages.

5. Under the Install Method drop-down menu, select an option for each selected component. To use the same Install Method for all selected components, select a method from the top-level drop-down list.

   The following table describes the options.

   Option	Description
   Create New Only	Only creates new fields and other elements in the applications, questionnaires, workspaces, data feeds, and dashboards specified in the package file. This option does not modify any existing elements on your instance of Archer. This is useful when you want to add functionality to an existing application, questionnaire, workspace, dashboard, data feed, or access role, but you do not want to risk making any unwanted changes to the existing elements of workspaces, data feeds, or dashboards. iViews that are not currently on the dashboards that are selected for the package install are created. Note: The Create New Only option does not apply to access roles or languages.
   Create New and Update	Updates all elements in the applications, questionnaires, workspaces, data feeds, and dashboards as specified in the package file. This includes adding new elements and updating existing elements. Existing iViews on the dashboards that are selected for the package install are updated, and iViews that are not currently on the dashboards that are selected for the package install are created. Note: The Create New and Update option does not apply to access roles or languages.

6. Under the Install Option drop-down menu, select an option for each selected component. To use the same Install Option for all selected components, select an option from the top-level drop-down list.

   The following table describes the options.

   Option	Description
   Do not Override Layout	Installs the component, but does not change the existing layout. This is useful if you have a lot of custom fields and formatting in your layout that you do not want to risk losing. You may have to modify the layout after installing the package to use the changes made by the package. Note: The Do not Override Layout option does not apply to access roles or languages.
   Override Layout	Updates the layout as specified in the package file, overwriting the existing layout. Note: The Override Layout option does not apply to access roles or languages.

7. Click Continue to advance to the next object category in the Package Selector, and repeat steps 4 to 6. After reviewing all object categories, click OK.
8. To deactivate target fields and data-driven events that are not in the package, in the Post-Install Actions section, select the Deactivate target fields and data-driven events that are not in the package checkbox. To rename the deactivated target fields and data-driven events with a user-defined prefix, select Apply a prefix to all deactivated objects, and enter a prefix. This can help you identify any fields or data-driven events that you may want to review for cleanup post-install.
9. Click Install.
10. Click OK.

1. From the menu bar, click > Application Builder > Install Packages.

2. In the Package Installation Log section, click the package that you want to view.
3. In the Package Installation Log page, in the Object Details section, click View All Errors.
   

   Note: To view individual logs, in the Errors column of the log you want to view, click the Failures link or Warnings link. Clicking View All Errors, Failures, or Warnings opens the specific errors on a different page.

4. Click the Export icon to export the log file.
5. Click Close.

For a list of packaging installation log messages and remediation information for common messages, see Package Installation Log Messages.

1. From the Administration Bar click Applications to open the application list.

2. Click on the COI Registry.

3. Click on the design tab.

4. From the layout object list select and place the "Publish COI Registration Form" custom object on the layout.

5. Custom object configuration can be found in the Archer Engage Help.

6. Save the layout.

1. Go to the COI Registry record creation page.

2. Publish the template.

   1. From the layout. Click on publish.

   2. After publishing is successful and email will be sent to the configured user.

3. Remove the Publish Template custom object from the layout via requesting an administrator.

1. Enable Delete button to remove the exiting template by following the below steps:

   1. From the Administration Bar click Applications.

   2. Click on the COI Registry.

   3. Click on the design tab.

   4. From the layout object list select and place the Delete template custom object on the layout.

   5. Custom object configuration can be found in the Archer Engage Help.

   6. Save the layout.

2. Delete the template by following the bellow steps:

   1. In the COI Registry record browser, click New Record.

   2. In the record page click on delete template.

3. After deletion is successful the record template will be removed from Engage.

4. Remove the Publish Template custom object from the layout.

5. To publish the new updated template, follow the steps mentioned in the Task 1.