Creating Questionnaire Answer Lists

Questionnaire answer lists are different from global values lists in that you cannot share them between questionnaires. The answer lists are restricted to individual questionnaires but can be shared among questions in that questionnaire.

For example, you could create an answer list with the answers "Yes," "No," and "I don't know," and you could use this list for questions such as "Is sensitive cardholder data securely disposed of when no longer needed?" and "Are all but the last 4 digits of the account number masked when displaying cardholder data?"

You can export an answer list from 1 questionnaire to another, but keep in mind that the 2 values lists are not connected in any way. If you make a change to 1 list, that change is not reflected in the other.

Create answer lists

1. In your questionnaire, click the Configurations tab > Answer Lists tab.
2. In the Lists section, do 1 of the following:
   • To create a new answer list, click .
   • To copy an existing answer list, click > Copy.
3. Enter a name and description.
4. In the Values section, do the following:
   1. Click Edit Values.
   2. Click Add New.
   3. In the Text Value field, enter the answer text, for example, Yes.
   4. In the Description field, enter a description for the answer.
   5. Do any of the following:
   • To configure this answer as the default selection for users, select the Default Selection checkbox .
   • To associate a numeric value with the answer, in the Numeric Value field, enter the appropriate number in this field.
   • To display the answer in a specific color, click the Text Color field and select the color.

   Note: If you associate a color with an answer, the color is displayed in questionnaire records in view mode. Answers are not displayed in color when users fill out a questionnaire.

   • To set the answer as the correct answer for all questions that utilize the list, select the checkbox in the Correct field.
   • To include an image to represent the answer, such as a green check mark for the value "Yes," click Edit. In the dialog box, select a graphic and click OK.

   Note: If you associate an image with an answer, the image is displayed in questionnaire records in view mode in place of the value name. Answers are not displayed as an image when users fill out a questionnaire.

   • To require users to enter an explanation when they select the answer, select the checkbox in the Other field and enter comments in the text box.

   Important: You may select Other for only 1 answer per answer list. If you create another answer and select the Other checkbox, the checkbox is cleared for the first answer. If users have already provided comments for the first answer while filling out a questionnaire, those comments will be lost.

   6. Select the applicable option for the displayed list of items.

      The following table describes the options.

      Option	Description
      Custom	Lists the values in the specific order that you define. To adjust the order of values, click and drag the value to the position in the list.
      Ascending	Lists the values in ascending alphanumeric order. For example, the values "High," "Medium," and "Low" would be displayed in the following order: High, Low, Medium. Alphanumeric sort is not supported for values lists that contain values in multiple languages.
      Descending	Lists the values in descending alphanumeric order. For example, the values "High," "Medium," and "Low" would be displayed in the following order: Medium, Low, High.
      Random	Lists the values in a different order each time the list is displayed. This variation in display order minimizes the chance that end users detect patterns.

   7. Click Save.
   8. To add additional values, repeat steps b - g.

   9. Click Save or Save and Close.

      • To apply the changes and continue working, click Save.
      • To save and exit, click Save and Close.