If your business wants to request a new product or service for the Procurement team to review, you should submit a supplier request form. The supplier request form also allows you to track the associated prospective engagements and either identify existing third party suppliers that are available to fulfill the request or request to add a new supplier for evaluation.
Note: Using a supplier request form is optional, as the system still allows you to manage an engagement and contract approval without an associated supplier request form.
The following diagram shows the process of requesting a new product or service:
The order of the steps within each of the following tasks represents one possible way of completing this procedure. The steps can be completed in the order that best suits your business purposes.
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Create a Supplier Request Form that describes the product or service and is associated to a business unit in order to identify the business approval ownership of the request.
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Submit a supplier request form that includes a budgeted purchase amount, answers initial risk engagement questions, identifies potential suppliers, and is assigned to a specific Procurement Officer.
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Review the supplier request form, reject or approve the request, and determine if it is appropriate to start the evaluation of prospective engagements based on the selected Third Parties to Evaluate.
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Add and evaluate a prospective engagement from the supplier request form. Ideally, one engagement should be created for each third party that should be evaluated for the request.